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How to (actually) back up your files – SCAD District


Can you remember the last time you backed up your computer? Was it last month, last year, or never? Backing up your computer may seem like a hassle, but it’s worth it. Documents that take years to create can be lost in minutes, whether it’s because your laptop is stolen, your hard drive crashes or your house burns down.

The best strategy for backing up your computer files is called the 3-2-1 backup rule. This requires you to have three copies of your data on two different devices and a cloud-based storage option. So, how do you create a fail-proof backup system?

If you just moved your important files to a hard drive, you should know that this is not a perfect backup. Experts say that a good backup system requires redundancy – multiple copies of your documents. That includes not only copies of hard drives, but also a cloud-based storage service.

Despite the popular belief that Dropbox or Google Drive are good backup options, they are often useful for syncing files across multiple devices. They are not very cost effective when it comes to backing up documents. While Google charges around $10 for 2 TB, there are less expensive cloud storage services out there. When choosing your backup service, look for the most reliable and cheapest.

Online backup services are the best protection against theft or other disasters that leave you without your computer and external hard drive. Cloud storage services usually charge a monthly or annual fee. In return, they allow you to store your encrypted data on their servers and help you retrieve your files if they are lost.

When choosing an external drive for backup, you can choose between desktop and portable hard drives. While the former is fast and easy to set up, the latter is slow and more expensive. However, portable hard drives are smaller and don’t require a power cord, making them perfect for laptops.

If you are a Windows user, you can back up your files using the pre-installed application File History, which stores your files on an external drive. Once File History is set up, backups are automatically enabled. All you need to do is open the app and add an external drive to the backup list. You can also customize the folders you want to back up.

If you have a Mac, you can create a local backup using Time Machine. The free application allows you to take snapshots of files by storing them on an external drive. To set it up, connect your hard drive to the computer and open Time Machine. Before backing up your files, you can encrypt your backup for added security. After setup, Time Machine will run in the background.

Both applications easily allow you to restore files if you lose them.



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